Record layouts

A table's layout decides how each of its records reads — on its page, full screen and on paper. Put sections side by side, make the total big, line the amounts up on the right: an invoice can look like an invoice, and an order prints like one.

Open the layout

In the table's settings — Settings beside the table's name, at the top of its pages, or the ⚙ at the end of its tile on the account's page — click Layout — or, on a record shown full screen, Edit layout. Only people who manage the table can change it.

Lay it out

1. The page shows one record laid out — the newest, or the one you pick under Preview. Printed shows it as it prints; Page as the record's own page.
2. Click a field to change it: its Size (Small, Normal, Large, Extra large), its Alignment, where its Label sits — above the value, beside it on its left (like a column of totals), or hidden — and its Width: one column of its section, or the full row. Earlier and Later move it within its section; Section moves it to another one, or starts a new one with a new name.
3. Click a section's name to change it: its Width on the page (Full, ¾, ⅔, ½, ⅓, ¼ — sections next to each other share the row), how many Columns its fields fill (1 to 4), its name, and Up or Down. Renaming a section moves all its fields; clearing the name takes them to the top.
4. The fields with no section stay at the top of the page. Click one of them to set their width and columns too.

Every change saves as you make it. On a phone everything stacks into one column, whatever the layout.

Let AI lay it out

Under Lay it out with AI, describe what you want — “issuer and invoice number side by side, the totals on the right with the total big” — and click Design. When the record you're previewing carries a PDF or a photo — the invoice it was read from, say — tick Like its document and the AI lays the page out like that paper. It uses AI and usually takes under a minute: a page follows it and brings you back to the layout when it's ready. You can leave meanwhile — the layout changes on its own, and while it's being designed the panel links back to that page. If it can't design one, the layout stays as it was — try again. Change anything afterwards by clicking it.

From your documents

When you design a table from sample documents, its layout comes with it: the record's page is arranged like the documents. The review shows the section of each field; the rest you can change here once the table exists.

Full screen, print and PDF

On a record, the Full screen button at its top shows it as a page. Print — there, or the printer button next to it on the record — opens your browser's print window; choose Save as PDF there to get a PDF: an order to send, an invoice to file. Printing the record's page any other way prints that same page, without the app around it.

Admin-only fields print only for the people who see them. If you manage a table that has some, the full-screen page has an Admin-only fields box, unticked: the page, and what prints, reads as everyone else's — like an invoice for the customer without your internal notes. Tick it to put them on. DataWasi remembers your choice for that table on this device.

Someone you shared a record with by link can do the same: their page has Full screen too.

In the apps

DataWasi for Mac, iPad and Apple Vision Pro shows each record with its table's layout too: the sections side by side at their widths, each field at its size and alignment with its label where you put it, an empty one with a dash. A narrow window stacks the sections, as a phone does. On iPhone a record lists its fields one under another, grouped under their sections' names, and each line items field is a section of its own, under its name, with a row per line: what the line is on the left, its amount on the right, its other columns underneath. The layout is designed here, on the web; the apps' edit form keeps one field under another.

On the Mac, File › Print… (⌘P) prints the record on paper, as here: white, each section a box with its name across the top, every field in its place. A record longer than a page carries on over the next, its line items breaking between lines. The print window's PDF menu saves it as a file. If you see the table's admin-only fields, the print window has the same Admin-only fields box as full screen here, unticked to start with: tick it to print them too. The app remembers your choice for that table on that Mac.

Share, over a record, sends that same paper as a PDF: by Mail or Messages, to Files, or to a printer. On iPhone and iPad it's also how to print a record. It always leaves the admin-only fields out, because what you share goes to other people. The table's managers also find Share Link… there, for the record's public link.

Back to the standard

Reset the layout, under Standard layout, clears sizes, alignments and widths — one field under another, each section in its own panel. The sections stay.